Getac believes that an ethical corporate culture is the foundation of corporate sustainability. Ethical conducts must start with day-to-day practices, and will gradually become integrated into the company's culture and employee behavior. Getac's Employee Code of Conduct requires employees to "Be the Best, Be Sincere and Honest, Take Responsibility, and Create Value." Our offices and plants constantly advocate the company's sincere and honest corporate culture and employees characteristics, through orientation training, the company's official website, or our Intranet portal. They also provide anti-corruption reporting channels. Supervisors will occasionally issues reminders so as to ensure that 100% of our employees are fully aware of the company's level of attention to ethical conducts and that they are sincere and honest in work-related activities.
2,124 employees completed anti-corruption training courses in 2017, accounting for 31.19% of the entire employee base, of which direct employees make up almost 70%. The proportion of employees who have received anti-corruption training is low, and we therefore aim to increase this percentage in the future. As for governance executives, all of Getac's board members attended anti-corruption training and courses in 2017, which included topics on corporate governance and insider trading, as well as corporate social responsibility seminars. Please see Getac 2017 annual report .
In addition to creating a sincere and honest corporate culture, Getac complies with external laws and regulations and establishes internal systems to ensure that Getac employees operate by the highest level of ethical standards. The company strictly prohibits employees from making illegal political donations in exchange for commercial gains or business advantages. As for laws and regulations, Getac complies with the Corporate Governance Best Practice Principles to be a law-abiding corporate citizen. The company formulated the Ethical Management Best Practice Principles and the Code of Ethical Conduct for Directors and Supervisors to act as the business ethics and ethical management standards, and requires all directors, supervisors, and employees to abide by these standards.
Employee contracts and the Employee Code of Conduct expressly prohibit corruption and theft, abuse of power, bribery, acts of malpractice for personal gain, and other violations of professional ethics or conducts that harm the interests of the company. In addition, relevant personnel are required to sign confidentiality agreements for certain projects. If it is found that an employee has violated the aforementioned code of conduct, the issue will be handled in accordance with the Employee Disciplinary Guidelines. In severe cases, the company may terminate the labor contract with the employee without prior notice. Employees involved in criminal offenses shall be brought to justice and will be liable for the relevant damage compensation.
With respect to external governance, vendors who exchange transactions more than NT$80,000 with Getac must sign the Most Favorable Treatment and No-Corruption Guarantee Agreement. If a vendor does not sign such an agreement, the system will automatically suspend any payment activities, in order to prevent vulnerabilities. Contracts signed with vendors also provide information on reporting hotlines. The Audit Division of the company is responsible for handling complaints concerning unethical conducts.
Getac monitors and checks corruption incidents through internal control and internal audit systems. Material corruption risks identified through risk assessments include violation of trade secrets, embezzlement, theft and distribution of company assets, and reception of rebate or improper benefits.
We did not find or receive any internal or external reports of unethical conducts by business locations in 2017, as disclosed in this report.
Whistleblowing SystemTo dispose of and prevent illegal matters violating ethical management or corruption policies, Getac mandates explicit rewarding and punishment system and simultaneously announce the Anti-Corruption Informant Regulation, which provides a comprehensive whistleblowing system. The auditor shall setup a Project Investigation Committee to conduct investigation three days after receiving the filed report. If the report is found to be true, in addition to requesting relevant division to make improvements before the specified deadline, the Committee shall impose punishment on the involved individual pursuant to the law and shall take legal action against the individual to seek for damage compensation and serve as warning for others.
Getac has established a mailbox for internal and external individuals to provide feedback or report violations of integrity and code of ethical conduct. The reporting mailbox is specified in supplier contracts. The informant will be given a maximum reporting reward of NT$200,000 or 5% of the loss amount. The report or relevant information will be strictly kept confidential to protect the informant against threat, intimidation, retaliation, or other illegal act. Such illegal act against the Informant shall be severely punished pursuant to the law.
Irregular Business Conduct Reporting Contact
Head of Auditing Office
Legal complianceGetac strictly abides by regulatory laws relating to corporate governance and integrity management, environmental protection, and labor human rights to implement civic and law-related education within the organization. There were no penalties due to violation of law in 2017:
- Environmental penalties and related disputes
- Significant penaties or non-monetary sanction due to legal violation
- Product or service in violation of consumer health and safety laws and principles
- Product or service in violation of information or labeling laws and principles
- Significant fines due to violation of laws and regulations relevant to provision or use of products or services
- Marketing activities (including advertising, promotion, and sponsorship) in violation of relevant laws and principles
- Violation of bribery policies, anti-competitive behaviors, anti-trust and anti-monopoly laws and regulations.